May AGM Agenda 2016


Clerk: Mrs. Jane Coulson-Wright, 5 Dour Side, River, Dover CT17 0UX.   Tel: 01304 820273

Email: website:

The Annual Meeting of the Parish Council will be held

In the Baptist Church Hall on Tuesday 31st May 2016 at 7.15pm 


1               Apologies for absence

2               Election of Chairman

–       Declaration of Acceptance of Office of Chairman

–       Confirmation that the Register of Interests is current

3               Election of Vice-Chairman

–       Declaration of Acceptance of Office of Vice-Chairman

4               Election of Committee Representatives (4 per ctte):

–       Finance, Events.

5               Election of Representatives to Outside Groups:

–       KALC, Allotments, Parish Hall, Dover West Neighbourhood Forum

6               Set dates for meetings: Parish Council, Budget & Annual Parish Meeting

7               Declarations of Interest

8               Minutes of Meeting held 29th March 2016

9               Matters Arising from the Minutes of the Last Meeting

(a)   Tree Removal/Parking Green Lane – County Councillor Lymer

(b)  Planning Committee – DOV/15/00123

(c)   Annual Parish Meeting

(d)  Traffic Survey Costings

(e)   Fingerboard Sign & Log Installation

(f)   Revised Quotation CCTV Guardian Security

(g)  Hanging Basket Brackets/ Summer Planting

10            Public Contribution Time

11            Police / PCSO Mays Report including PACT Priorities

12            Planning & Decisions

DOV/16/00559 | Erection of a single storey rear extension (existing lean-to structures to be demolished) | 46 Kearsney Avenue, Temple Ewell.

DOV/16/00498 | Erection of a single storey front extension and roof extension | Karnak, Kearsney Court, Temple Ewell.

DOV/15/00123/ Erection of ten semi-detached dwellings and creation of vehicular access and parking spaces (existing bungalow and garage to be demolished) (amended plans) Land at 191 and Forge Bungalow, London Road, Temple Ewell.  – Notification application is going to the planning committee.

To note decisions made by DDC:


13        Reports of Committees/County & District Councillors

14            Environment

15     Allotments

Committee report. Meeting held on Sunday 8th May 2016

16     Footpaths/Roads & Pavements

17     Playing field report

         Lighting of the Beacon 21st April

18     Correspondence

19     Events Committee

         Queens 90th Birthday Celebrations

20     Chairman’s Announcements

21     Clerks finance report, statement of accounts March 2014.

           Annual Accounts Audit 2015/16

    The statement of receipts and payments for March 2016 were presented to the Parish Council.

  22  Any Other Business

Clerk to the Council                                                                        23rd May 2016

Parishioners and the Press are invited to attend, however parishioners may only participate

with the consent of the Council.  It would be helpful to let the Clerk know prior to the meeting

if there is a matter that a parishioner wishes to raise.