May AGM Minutes 2015


Clerk: J Coulson-Wright, 5 Dour Side, River, Dover, Kent CT17 0UX

Tel:  01304 820273   Email:  


Minutes of the Temple Ewell Parish Council Meeting held on

Tuesday 19th May 2015, 7.15pm at Temple Ewell Baptist Church Hall




946.Present: Cllrs C Smithen, G Mousley, I Dean, R Hamer, N Doherty, Mrs S Pilcher, Mrs A Worton, Mrs A Stacey, Mrs L End,


       Apologies: PCSO May


       In Attendance: Mrs J Coulson-Wright (Parish Clerk) Dist Cllr Lymer.


      947. Election of Chairman and Vice Chairman
 Chairman: Cllr Smithen nominated by Cllr Mrs L End seconded by Cllr Mrs A Worton. There were no other nominations and Cllr Smithen was elected. The Chairman then signed the Declaration of Acceptance of Office.

 Vice-chairman: Cllr G Mousley nominated by Cllr Mrs A Worton, seconded by Cllr Mrs S Pilcher.  No other nominations Cllr Mousley was elected.


     948. Election of Committees

  Finance Committee – Cllrs Smithen, Pilcher, Mousley, Stacey.

  Proposed en bloc by Cllr C Smithen, seconded by Cllr Mousley and elected.

  NB – Chairman and Vice Chairman automatically sit on all committees


949.Elections of Representatives to Outside Groups

KALC Rep –  Cllr Hamer

Allotments Rep –  Clerk

Parish Hall Rep – Cllr Pilcher

Dover West Neighbourhood Forum – Nil

  Proposed en bloc by Cllr Smithen, seconded by Cllr Mousley and elected         


 950. Dates for 2015 and 2016 Meetings

  i) Last Tuesday of the month for Parish Council held at 7.15pm at the Baptist Church Hall: May  19, June 30, July 28, No meeting in August, Sept 29, October 27, Nov 24, No meeting in December – 2016: January 26, February 23, March 29.



ii) Finance Committee for the budget preparation: Tuesday 3rd November 2015

iii) Annual Parish Meeting Tuesday 12th April 2016 (No monthly meeting)

iiii) Parish Council AGM May 31st 2016

 The above dates were proposed en bloc by Cllr Smithen, seconded by Cllr G Mousley and agreed.

       KALC & Parish Council Community Award Presentation –

The Aim of the Community Award Scheme is to acknowledge and give recognition to those that have made a significant contribution to their local community.

This Awards Scheme was rolled out in October 2014, with a deadline of 30 January 2015 so that the presentation of the second year awards can take place at Parish Councils Annual Meetings (May 2015).

Parishioners nominated three individuals for their loyal & committed service to the village of Temple Ewell over many years, Mrs J Miles, Mr B Newington & Mrs M Holness.

The Parish Council Chairman presented a certificate signed by the KALC Chairman and the High Sheriff of Kent, with a bouquet of flowers to Mrs Miles. Two further certificates signed by the Parish Council, were presented to Mr Newington & Mrs Holness. An article with photographs will be placed in the newsletter.


951. Declarations of Interest

Councillors were invited to declare any agenda items in which they had a personal/prejudicial interest. None were declared.


952. Minutes of Meeting held 31st March 2015

Proposed by Cllr Mrs L End seconded by Cllr Mrs S Pilcher, the minutes were then agreed as a correct record and signed by the Chairman.


953. Matters Arising from Minutes of last meeting:

New Play Equipment – Vandalism – Parishioners and parents will be disappointed, as are the Parish Council, to learn that part of the recently installed play equipment has had to be taken out of use because of structural damage.

The damage was not as a result of normal use, but was caused by a group of youths in their late teens and early twenties that appeared recklessly determined on damaging the basket swing and the other parts of the play equipment.

Witnesses have seen up to six youths at a time swinging on the baskets swing, and jumping on the cargo nets with the intent to break them.

It is saddening that the inconsiderate actions of a minority have ruined the enjoyment of the new play equipment for the children of our village. When the equipment is damaged it is the children that lose out. An article will be placed in the newsletter asking for parishioners to remain vigilant and report any misuse. In the mean time action has been taken to have the equipment repaired.

Grass Verge – London Road – County Councillor Lymer recommend the planting of shrubs, of the right species  in an attempt to combat further unlawful parking on the grass verge and has agreed to pay for their installation out of his highway budget.  Dates TBC.
Wellington Road Parking – The Clerk contacted Kent County Council regarding parking concerns on Wellington Road and the lack of parking highlighted by a parishioner for the Temple Ewell Nursing Home.  KCC explained that as the nursing home was privately run they held no legal interest in the property and advised that DDC be contacted. The Clerk spoke with the planning department at DDC and was advised that development control may have the necessary information. E-mail’s have been sent to development control on 31st March, 18th April & 16th May requesting copies of the following planning applications – 85/0977, 88/1168, 96/0806. These should provide details of the homes parking allocation.
Public Footpath – Templeside – The public footpath running along the back of Templeside properties remains blocked by a fallen tree & is still impassable. KCC was informed in March – Ref no – 155034, they have now passed the responsibility onto Public Rights Of Way. The Clerk has sent evidential photographs of the blockage and will continue to chase.
Informative Board Dragon Wood – The Clerk confirmed that the new informative board would be installed by the end of June.
Semi Automatic External Defibrillators – It was proposed by Cllr Mrs A Worton, seconded by Cllr I Dean to purchase a defibrillator for the village costing approximately £1,000, and unanimously agreed. It was established that the equipment should be installed in a central location. A power supply will be needed and two possible premises were indentified, the Baptist Church & Lorna’s hairdressers. The Chairman will contact both. The Clerk will obtain quotations for the installation & running costs.  Jon Winder, Kearsney Park Project Manager will be contacted regarding the possibility of a defibrillator being installed in Kearsney Abbey as part of their ongoing renovations.
BT Telephone Box – BT has mended the telephone – no further action.
Bushes London Road – Shrubs and bushes have been allowed to grow onto the highway over many years and are now approx 4 feet deep. The Clerk has asked that KHS address this during their next verge maintenance in the area. She was advised that KHS don't look after trees, hedges and shrubs on private land, including land that is next to roads and pavements. Private landowners, district councils, parish councils, housing associations and homeowners will own these. It is the landowner's responsibility to look after these areas. Hedges by the side of the road that they do own are cut once a year during autumn or winter.
Historic Village Notice Board – The Clerk has e-mailed Jon Iverson on six occasions since Christmas requesting an update on the replacement graphics for the historic notice, however she still awaits instruction.
New Village Notice Board – The oak notice board will now be ready mid June. The Clerk will liaise with Mark Pennock and organise a date for its installation. The two old notice boards will be re-cycled and installed on the upper & lower allotments.
Potholes Templeside/London Road – Road Repairs – Potholes and damaged roads were reported to KHS.  A number of holes on London Road have been filled, however there are already signs that these new repairs are breaking up. Cllr Mrs A Worton explained that Templeside needed completely resurfacing. Large sums of money are being wasted on poor repairs and bad management. KHS teams will attend a site, repair one pothole ignoring others on the same street. County Councillor Lymer will raise this issue at the next Highways & Transportation Committee meeting. Utility contractors need to be held accountable in some instances, if the work isn't done properly the altered surface can begin to sink or collapse over time, creating a hazard for cars and an expense for highways. The quality of work and quality control needs to be improved.
Fly-tying/Tree Removal Green Lane – The Clerk took photographic evidence showing the felling of four trees, removed from land belonging to KCC. An enquiry reference number  was raised – 17043013. Deborah Collick, Soft Landscape Team at KCC replied stating “With regards to your enquiry 17043013 I have inspected site. The mature Beech tree, which has been felled, is situated more than 2m back from the edge of the carriageway. It is not considered to be a highway tree”. Parish Councillors are concerned that if other residents take it upon themselves to remove trees, Green Lane will lose most of its greenery, from land already established in the past to belong to KCC. This item has been escalated as a matter of urgency and passed onto County Councillor Lymer. The fly tipping located on the same site has been reported to the enforcement team at DDC.
Bins/Vermin St Michaels House – Some weeks ago it was brought to the Clerks attention by a concerned parishioner that rats were seen in the bins of St Michaels house located at the bottom of the public footpath leading up to the allotments. The Clerk immediately contacted DDC, as she was concerned for the public’s safety, knowing that many families with small children use the footpath regularly for dog walking, as do allotment tenants. Peter Davison, DDC visited the care home the following day and informed them that they needed to call their pest control contractor immediately to bait the rat holes. The care home manager alleged that other businesses were using their bins, and this was the reason they were overflowing. Peter recommended they obtain lockable bins to alleviate this problem. After a month of persistent chasing the situation has improved.



954. Public Contribution Time

    KHS will be informed that Templeside is in need of new white road markings.  


 955. PCSO Mays’ Report

         No Report.

 956. Planning & Decisions:

          DOV/ 15/00386 | Erection of a single storey rear extension (existing extension to be demolished)     6 Lower Road, Temple Ewell, CT16 3DX – No objection

    To note decisions made by DDC:

DOV/15/00258 | Installation of weatherboard cladding to exterior elevations | 1   Brookside,Temple Ewell, CT16 3DT – Refused


957. Reports of County & District Councillor/Committees –

County Cllr Lymer reported that since the Clerk provided him with a copy of a letter from Keith Watson dated 16th January 2013, confirming that KCC were in-fact responsible for 6 street lighting columns (GLCS 101- 106) in George & Dragons place, DDC has now accepted ownership and responsibility for the damaged lamp standard GLCS106 and have submitted an order, so it should be replaced in the near future.

County Cllr Lymer has had an assurance that they will be responsible for the future repairs and maintenance, everything has been documented and logged, in case of staff changes, so in theory we should not have a repeat problem.



Post Office New Structure – A new structure has been built at the side of the Southdown stores, however planning permission was not sought from DDC. Gary Bootes, Senior investigation planning officer has inspected the development to the side of the post office and reported, “The purpose of the development is to cover the side entrance up so that rainfall does not flood like it used to before any work was done.  The family intends to live in the building but cannot until the damage caused by damp has been repaired and until the development is completed preventing future flooding.

The completed development will also prevent locals from throwing their rubbish into the side entrance which apparently was a common occurrence blocking drains etc.

I have advised the owners of the shop that planning permission is required due to the increase in the height of the wall adjacent to the highway.  In terms of enforcement action we will not be taking any, as it would not be expedient to do so as there is no harm caused by the development”.







Bonfire – It was discovered that a new allotment holder has been burning toxic materials on site whilst clearing their plot. Residents of Downhill Close become engulfed in smoke and complained to Cllr Mrs A Newman. The Clerk has spoken to the allotment committee and was assured this was a one off and will not happen gain.

     Allotment Awards – It was agreed that an annual award be made for the best allotment in the    form of garden vouchers. The best thing about the competition is that it’s a great way to say thank you and well done for the work of those green-fingered residents who take such pride in their area and play such a key part in helping to make Temple Ewell such an attractive place to live. There will be first prizes of £30 and second praises of £20 (Awarded to two full plots & two half plots). The Parish Council Chairman and Cllr Mrs A Worton have kindly agreed to judge the allotments. They will be looking for an attractive garden layout with a colorful display featuring any combination of tasty vegetables, herbaceous plants, shrubs, sweet smelling blooms, good crops and beautiful plots.


Footpaths, Highways & Pavements

     No Report

     Playing Field Report

     No Report


  958. Correspondence

School Fete – Mrs Lomas has asked for the Parish Council's permission to use King George V playing field for the school fete on Saturday 27th June.  There maybe a display of cars (no more than 10) This request was agreed, as long as the vehicles are kept at the bottom of the field.

Rounder’s – Cllr Mrs A Worton reported that a rounder’s match would be taking place this year in the KGV playing field on 26th July at 2pm. Twelve teams have been confirmed so far, music & refreshments will be provided. The Clerk will contact Came & Company to ensure that the event is covered with the Parish Councils public liability insurance.

Village Hall – A new committee is being formed after the resignation of the Chairman, Treasurer & Secretary.

Double Yellow Lines – River Parish Council has asked that County Councillor Lymer address the issue of car parking on the roads adjacent to Kearsney Abbey, and Lower Road Temple Ewell. Buses were unable to pass along Lower Road, on Friday 10th April due to obstructions caused by inconsiderate parking. The police were notified but were apparently either unable or unwilling to act. Temple Ewell Parish Council supports these concerns raised and look to County Councillor Lymer to push for more double yellow lines with the Highways & Transportation board. Cllr G Mousley asked if traffic calming would be part of the new Kearsney Abbey development. 


959.Chairman’s Announcements

The Chairman would like to see the beacon lit this year. Cllr Mrs A Worton confirmed that the annual village walk will be organised for 17th August and the beacon could be lit that evening.


960.Events Committee


  961. Clerks Financial Report, Statement of Accounts.

  The statements of receipts & payments for March 2015 were presented to the Parish Council. Proposed by Cllr G Mousley, seconded by Cllr Mrs L End and unanimously agreed.

  The annual accounts have been given a clean bill of health by the internal auditor Mr T Kilbee and approved by the Parish Council, they will now be sent to our external auditor PKF.


    962. Any Other Business

Cllr G Mousley reported that the school we unsuccessful with their grant application for the new build. Apparently they were not as needy as other schools.


There being no further business, the meeting closed at 8.45pm.