September minutes 2016


Clerk: J Coulson-Wright, 5 Dour Side, River, Dover, Kent CT17 0UX

Tel:  01304 820273   Email:  


Minutes of the Temple Ewell Parish Council Meeting held on

Tuesday 27th September 2016, 7.15pm at Temple Ewell Baptist Church Hall



     110.Present: Cllrs C Smithen, G Mousley,  R Hamer, Mrs L End, Mrs A Stacey, Mrs K Price, Miss B White


Apologies:  Cllr I Dean,  N Doherty, Cllr Mrs A Worton, Mrs S Pilcher, Dist Cllr Rose, PCSO May.


In Attendance: Mrs J Coulson-Wright (Clerk) County Councillor Lymer.


Allotment Awards 2016

The Parish Council and Allotment Committee are working together to promote the benefits of allotment gardening and healthy lifestyles. Both parties recognise the amount of hard work and dedication that is required to maintain a plot. As a result the allotment committee chose to judge the ‘Most Improved Newcomer’ this year (Three years and under) and provided the Parish Council with their nominations.

Judging took place at the beginning of August, three wonderful full allotments and one half allotment were chosen. The Chairman welcomed and congratulated the winner’s, each was presented with a twenty-pound gift voucher for Wyevale garden centre.


Co-Option Of New Councillors.

The Chairman welcomed and introduced Mrs K Price & Miss B White to the parish councillors, both of whom were co-opted at the last Parish Council meeting.

Mrs B Doble (sat in the audience) wrote to the Chairman at the beginning of September, showing a keen interest in becoming involved within the community and standing as a Parish Councillor.  Mrs B Doble received a unanimous vote of those councillors present and was invited to join the Parish Council.  All signed the Declaration of Acceptance of Office, which was witnessed and countersigned by the Clerk, and completed a Disclosable Pecuniary Interests form which will be sent to the monitoring officer DDC.


111. Declarations of Interest

Councillors were invited to declare any agenda items in which they had a personal/prejudicial interest. None we declared.


112. Minutes of Meeting held 26th July 2016

Proposed by Cllr Mrs L End seconded by Cllr R Hamer, the minutes were then agreed as a correct record and signed by the Chairman.


113. Matters Arising from Minutes of last meeting:

a) Guardian Security CCTV Installation Dates – KGV Playing Field & Church – The Parish Councils’ offer of a grant covering fifty percent of the cost to renew the church’s CCTV equipment has been accepted by Father Paul.  Guardian Security attended a committee meeting at St Peter & St Paul’s and provided a presentation. An additional quotation was obtained for the consideration of Temple Ewell Primary School, however they are not in a position financially to replace their current equipment. The installation will start on Monday 24th October and take approximately a week to complete.

b) Overgrown Building Plot – Mill Street  – Mr Callum Caggiano, planning investigations officer DCC, visited the overgrown building plot, Mill Street and contacted the owner. The owner has agreed to clear the site by the 3rd October.  No further action

c) New Play Equipment/Grant Funding /Mushroom Replacement – The Clerk obtained additional play equipment catalogues. These were given to Cllrs Mrs Doble, Mrs Price & Miss White. They will canvas the school children for ideas and provide recommendations at the next meeting. The Clerk will apply for grant funding of £1,500 via the Members Community Grant.

d) Dog Fouling Signage – After receiving complaints from parishioners regarding the dog fouling in and around the village,  the Chairman commissioned RK Graphics to make 10 ‘No Fouling – Pick It Up’ signs at a cost of £98 plus vat, which have now been erected throughout the village, the allotments and Dragon Wood.

e) KGV Playing Field License – The Diocese of Canterbury Academies Trust will have the right to use, during school hours, for purposes ancillary to the Academy, the piece of land shown hatched red on the licence arrangements plan and the play equipment located on that piece of land. The Parish Council undertakes to maintain the play equipment and 80% of the cost of maintenance of the play equipment will be recharged to the Academy Trust. The Parish Council undertake to pay the remaining 20%. The final licence was signed and exchanged on 23rd September 2016.

f) Jon Winder Invite – The Clerk has invited Jon Winder on four occasions to report on the progress of the Kearsney Abbey renovations. The ‘Parks For People’ project has recently secured three million in lottery funding and the Parish Councillors were keen to hear how this would be spent. Disappointingly Mr Winder failed to reply. No future attendance will be sought.

g) Hanging Basket Refund – The Clerk has sent an invoice to Wendy Boustead, Street Lighting Planned Works Team Leader, KHS for the sum of £215, and awaits a refund for the Parish Councils hanging baskets which were removed by KCC without permission back in March 2016.

h) Notice Board Railway Bell – It was proposed by Cllr R Hamer, seconded by Cllr Mrs L End and unanimously agree to replace the old Parish Council notice board outside of the Railway Bell with a new slightly larger oak version, at a cost of £995 + vat & delivery. Nature Sign Design has been commissioned. The Clerk will contact the publicans for permission prior to installation.



114. Public Contribution Time

     No Report


115. PCSO Mays’ Report

       No report


116. Planning & Decisions:

DOV/16/00991 – Proposal- Creation of new entrance with canopy and sliding doors, replace door with window and enlarge two window openings to front elevation, creation of new window openings to rear elevation and replace window with door to side elevation (existing porch to be demolished) Location: Kearsney Manor Nursing Home, Alkham Road, Temple Ewell. – No Objection

DOV/16/00975 – Proposal, conversion and alterations to existing garage to form self contained accommodation for a dependant relative. Location – Prelavica, 25 Park Road. No Objection




117. Reports of County & District Councillor/Committees –

Tree Removal/Parking, Green Lane – County Councillor Lymer has spoken to Steve Rivers and awaits a copy of the Land Registry document to prove that KCC own the strip of land along Green lane.

Stagecoach Meeting – County Councillor Lymer is meeting with Stagecoach on Friday 30th September and will ask for a private meeting between the Parish Council and Stagecoach manager. High Street will be closed in the next few weeks due to water main problem. The Chairman will be interested to see how the 15b bus manages, and what alternative routes are chosen.

Traffic Survey Lower Road/High Street –County Councillor Geoff Lymer has agreed that £1,500 of his Members Community Grant can be used for a traffic survey/census. The Clerk will contact Steve Rivers.

Central Pedestrian Road Crossing – Cllr Mrs B Doble has video footage of a lorry knocking over and destroying the pedestrian crossing, London Road. This will be sent to County Councillor Lymer and passed onto KHS for their immediate attention.

Cllr Mrs B White enquired if either a ‘School Children Playing/Slow Down’ sign or flashing amber lights could be considered for the blind corner of Brookside/Mill Street as cars continue to travel at excessive speeds, endangering parents and their children.  County Councillor Lymer instructed the Clerk to contact Richard Heaps, KHS for guidance.



Fly-tipping at the top of Scotland Common has been reported to DDC Ref No: 69711.



The Clerk has written to fifty-eight allotment tenants requesting this year’s annual rent. The amended allotment rules were also circulated. The next committee allotment meeting will take place on Sunday 2nd October.


Footpaths, Highways & Pavements

   No report


  Playing Field Report

No report


118. Correspondence

The Chairman wrote to Park Lane South East Ltd, expressing the extreme disappointment of the Parish Council for their recent actions in relation to the development of land at 191 and Forge Bungalow, London Road, Temple Ewell. The planning of the development, as approved, is contrary to the wishes of the Parish Council in relation to the number of dwellings, particularly at the London Road level, where an additional unit has appeared in, what appears to be a simple transfer from the lower level. The Parish Council was prepared to offset the adverse impact of this development by agreeing to accept a contribution towards the cost of off-site open space provision (A CCTV scheme had been identified) as provided for in the Community Infrastructure Levy Regulations 2010. In the event however Park Lane South East Ltd placed a viability report before the Planning Committee demonstrating “that the development was unable to support contributions” and in any event Government guidance had very conveniently changed during the time that the application was in the pipeline. A reply was requested, however no correspondence has been received to date.


Christine Roberts, Secretary to St Peter & Paul’s church has written to the Parish Council thanking them for the generous contribution towards the cost of installing new CCTV equipment. Hopefully this will help prevent unsocial behaviour, damage around the playing field and churchyard and also reduce the risk of theft from the church.


       Dover District Council has announced that a new 26million leisure centre in Whitfield has taken a big step forward. Proposals for the centre have been given the go ahead by DDC and are now subject to planning permission being granted.


119. Chairman’s Announcements

Three of the small conifers that were planted earlier in the year to prevent cars from parking on the verge may have died. If during the next month they are not revived by the wet weather, they will be replaced. It was unanimously agree that the Chairman purchase spring bulbs for planting in between the conifers. The Chairman met with the Headtreacher and was informed that the school had submitted a second grant application for new school buildings, but sadly it was turned down again. The Baptist Church is in the process of submitting a planning application to change the position of the entrance into the church.


120. Events Committee

The Chairman confirmed the event committees members: Chairman & Vice Chairman ex-officio Cllr Mrs Worton, Cllr Mrs B Doble, Cllr Mrs K Price. A meeting has been arranged for October 4th, 6pm in the Baptist Church.


121. Clerks Financial Report, Statement of Accounts.

The statement of receipts and payments for July & August 2016 were presented to the Parish Council. Proposed by Cllr Mrs L End, seconded by Cllr Mr R Hamer and unanimously agreed.

The External Auditor PKF Littlejohn LLP has concluded their Audit for 2015-16.  These have now been returned to the Clerk.


122.Any Other Business


There being no further business, the meeting closed at 8.55pm.